Make tax time a breeze with the AmpolCard Card Portal
With the AmpolCard Card Portal, tax time reporting is fast, accurate and easy. Access a range of reports to meet your reporting requirements and analyse your fleet expenses to see where you could be saving even more.
All your AmpolCard expenses, all in one place
Keeping track of fleet expenses was once a tedious process of collecting and collating dockets and invoices, manually entering costs into your system. Now, the Card Portal does the hard work for you, automatically uploading your AmpolCard expenses so accurate and up to date information is always at your fingertips.
AmpolCard invoices automatically uploaded to your Card Portal
Streamlined card account and expense management begins with your single, ATO-approved monthly invoice that itemises and consolidates all your AmpolCard vehicle expenses in one. Invoices are uploaded directly to your Card Portal, making reconciliation and reporting easier than ever, especially at tax time.
Your monthly AmpolCard invoices detail all your expenses, including fuel, oil, eligible shop purchases and, if you’ve added them to your AmpolCard account, expenses for AmpCharge EV charging plus extras like Roadside Assistance and Services and Repairs.
You can access up to four years of AmpolCard invoices to compare usage over time, easily understand costs of different business divisions, and easily analyse card usage down to the level of individual vehicle or driver.
Here are the steps to download invoices through the Card Portal:
- Click 'Reports'
- Select the 'Invoices/Statement's tab
- Click the download icon next to each invoice to view or save it. Invoices from the past 12 months will be displayed. To access earlier invoices, expand the filter panel, select your preferred date range and click ‘Filter’
Reconciliation, reporting and fleet insight made easy
With all your vehicle expenses all in one place, generating and reconciling your reports for tax reporting is easy. To explore all your reporting options, choose ‘Reports’ on the Card Portal home page, then click on ‘Create Report’ to view the list with linked descriptions.
Additional reporting through the Card Portal includes Business Activity Statement (BAS) Reports and Fuel Efficiency and Greenhouse gas emission reports to understand your environmental impact and manage your carbon footprint
Reports can be generated on an ad hoc basis, but for convenience and time saving, we recommend scheduling your reporting. When you select ‘Schedule a Report’, your chosen reports will be automatically generated and emailed to you on your preferred daily, weekly or monthly basis.
Scheduled reporting can help save time and money by reducing manual input while also ensuring that your reporting is consistent in format and data parameters. So, when EOFY rolls around, your reporting is practically already done.
For added convenience, scheduled reports can be automatically sent to multiple recipients so all stakeholders have access to the same data at the same time. For more information about scheduling your Card Portal reports, please download our User Guide.
Through the Card Portal you can seamlessly integrate your AmpolCard account with Xero or MYOB at no additional cost. It’s easy to get started and you can read all about it here.
24/7 Card management
On a day-to-day basis, the Card Portal is your one stop shop for managing your AmpolCard account and your card holders. The Card Portal can be accessed through mobile devices, so you can manage your account and monitor transactions even when you’re away from the office.
Through the Card Portal you can:
- Report lost or stolen cards
- Order new cards for drivers or replacement cards for lost or stolen AmpolCards. For extra peace of mind, you can set or change PINs as soon as next business day for new or replacement card orders.
- Keep an eye on your account balance and run early direct debit payments to stay ahead
- Update account details such as billing address or payment information
- Use Quick Card Search to view individual cards and spending data.
- Easily add AmpolCard Extras for your drivers such as Services and Repairs or Roadside Assistance, with all costs conveniently consolidated in your AmpolCard invoice.
- Link your Everyday Rewards Card to start collecting points* for your business with every fill or other eligible AmpolCard purchases.
- Enable contactless payments using FuelPay in the Ampol app for your drivers, so they can get back on the road, and back on the job faster.
Security and fraud prevention
Ampol takes card security and fraud prevention seriously. The Card Portal provides a range of security functions and tools to help you monitor and manage card use and prevent potential fraud:
- Set or reset PINs, spending limits and purchase options to help prevent misuse of cards or overspend. For example, you could allow drivers to make fuel and shop purchases, or specify fuel types to match the vehicle, eg diesel fuel only or Amplify Premium Fuels.
- Run reports to gain essential insights into fuel usage and track purchases and fuel consumption by individual cardholders or vehicles.
- You can set the Odometer prompt to track purchases and run reporting to detect any odometer entries above or below the normal range of standard use.
With everything you need, all in one place, the Card Portal makes your AmpolCard and fleet management more efficient, easy and insightful.
We’re here to help
If you have any questions you can contact our Customer Service Team via email. Or call us on 1300 365 096, Monday to Friday, 8.30am – 6pm (AEST)
* You must have an Everyday Rewards account to earn Everyday Rewards points. If you do not have an Everyday Rewards account, you are able to join here. Everyday Rewards Membership and Everyday Rewards points are subject to the Everyday Rewards Terms and Conditions. Everyday Rewards points are offered under and subject to the
AmpolCard Loyalty Program Rewards Scheme Terms and Conditions and AmpolCard Term and Conditions. Everyday Rewards points are collected on fuel purchases and Eligible Products at all Ampol locations across mainland Australia. Ampol locations in Tasmania are currently excluded from the Everyday Rewards Program, and you will not collect Everyday Rewards points at Ampol locations in Tasmania. Certain products are excluded from collecting points, refer to the AmpolCard Loyalty Program Rewards Scheme Terms and Conditions for Eligible Products and Excluded Products.
For full terms and conditions on Eligible Shop, refer to the Everyday Rewards Terms and Conditions.